Special Events Permits

The Special Event Permit By-law 78-2024 provides a system for organizing safe and enjoyable events that enhance the community.

What is a Special Event?

Special Events are organized and time-limited events or functions on public or private property:

• with a maximum duration of five (5) continuous calendar days;
• that augments the ordinary business or operations at the Property where it is Held;
• that is open to the public and/or to invitees; and
• that is reasonably expected to have more than two hundred (200) attendees and/or participants over its duration. 

Functions that may constitute a Special Event include but are not limited to a fair, exhibition, carnival, bazaar, craft show, auction, concert, film screening, festival, sporting event, temporary agritourism offering, parade, neighbourhood block party, assembly for political, religious or cultural purposes, or other similar event.

When is a permit required?

If your event or function meets any of the criteria listed above, you are required to obtain a Special Event Permit.

Exemptions 

The following are exempt under the Special Event Permit By-law:

• Events held exclusively by a Private Club on their private property, provided the event complies with all applicable laws.
• Events hosted solely by a Service Club on their private property, provided the event complies with all applicable laws.
• Events held entirely on private property as part of the regular operations of a business or institution provided the event is permitted under the Zoning By-law.
• Events or activities deemed “Normal Farm Practices” under the Farming and Food Production Protection Act, such as "Pick Your Own" offerings.
  • Note: When a “Pick Your Own” event contains additional elements, a Permit and/or Zoning relief will be required.
• Special Events hosted by the Town of Pelham, Niagara Region, the Province of Ontario, or the Government of Canada.

Application Process

• Submit your Special Event Permit Application at least 45 days before the event. 
• Include required supporting documents, such as:
• Venue plans
• Proof of insurance
• Parking and traffic management plans (if applicable).
• No application fee for the permit itself, but additional permits may have associated fees.

Check back soon for our easy to use Special Event Permit and Vendor Licensing Guide!

Compliance and Enforcement

Special Events must comply with all terms of the permit and applicable laws. Non-compliance may result in fines, penalties, or the suspension/revocation of the permit.

For full details, refer to the official Special Event Permit By-law 78-2024

Administration

The Clerk’s Office oversees the issuance of Special Event Permits.